5Your shifts

If your company schedules you in shifts, a Shifts item appears in your sidebar (office-schedule employees don’t have it). It is your read-only schedule:

• This week — hours worked against the week’s target, your next shift, and how many days you are scheduled.
• My shifts — your shifts soonest-first, each with the date, start–end times (shown in office-local time), the location, and a status: SCHEDULED (upcoming), IN PROGRESS (live now) or DONE. A shift that falls on your approved full-day leave shows as ON LEAVE with the leave type, tinted in its colour; it doesn’t count as your next shift or a scheduled day, sends no reminders, and returns as it was if the leave is cancelled.
• What a shift asks of you — the times you see are the window; if the shift includes an unpaid break, the hours it actually requires are the window minus that break. A 10:00–18:30 shift with a 30-minute break asks for 08:00, so punching your lunch leaves you exactly on target rather than short. Your day in Time report is measured against that figure.
• You’ll get a notification when your schedule is published or a shift changes. If something looks wrong, talk to your manager — shifts are planned by them.

6Your time report

Where your hours come from

Your worked hours come from your check-ins — at the face terminal (including its phone-and-QR fallback) and, if your company has enabled it, from the HR.Click browser extension or right on the Dashboard itself (see below). Where none of those is enabled, the web app is read-only here: you just log missing hours for confirmation. Open Time report to see any period. It opens on the last month up to today; use the month arrows or pick custom dates, and click the month name (e.g. OCT 2026) to switch to that whole month — the current month runs up to today:

Reading the report

• The stat row — Worked (ticks live while you’re on the clock), In office and Remote (how your worked time splits, with % shares), Overtime, Extra (time before your shift), Break (daily average) and Vacation days used in the period.
• Overtime is the signed balance over the closed days only, printed underneath as “worked X of Y working hours”. A day counts once it is finished — today joins in as soon as you check out. A day you are still working, and the days ahead of you, are left out — otherwise every period you are standing in the middle of would read as a shortfall. Days you spent on leave are out of the target too, so leave never turns into a debt. Green means you are ahead of the norm for those days, red means behind.
• Per-day table — one row per day: a small graph of the day, time BS (before shift), IS (in shift), AS (after shift), break, the day total, and Overtime — the day’s signed balance against its norm (green ahead, red behind; a scheduled day you did not work shows the whole norm as minus; today shows only overtime, live, while you are still checked in). Day tags: R remote day, L late arrival, · special day (holiday / short day). A day fully on leave appears as its own labelled row (e.g. “Annual leave”) — click it to open the leave. Leave covers the day’s norm, paid or unpaid; only a type your company marked Note only (an informational mark such as INFO) is just a note, so a working day of it without work still shows the whole norm as minus. A leave for part of a day with a part of the day chosen is drawn on the day’s graph as a hatched band in its type’s colour. The day also keeps a small leave square that opens the request (S when the type’s name contains “sick”, otherwise V); on a day with no punches yet it shows only when a part of the day was chosen. The bottom row sums every column, including the overtime balance.
• Export — Export CSV / PDF / XLSX download your personal report for the selected period: per-day worked, office/remote split, breaks, overtime and totals, counted exactly the way the page counts them. Handy for invoicing or your own records.

Forgot to punch? Log time

Log time is where you fix your own record. It opens on two tabs, because forgetting one punch and never punching at all are different problems:

• One punch — you checked in but forgot to check out, forgot to end a break, or punched something at the wrong time. Use this whenever the day already has punches in it.
• A whole day — you worked a day the system knows nothing about. Enter the from–to interval, an optional break, and whether you worked from the office.

Either way the time is submitted for confirmation: it appears hatched in “Your logged time awaiting confirmation” and does not count towards your totals until a manager approves it. While it is pending you can Withdraw it.

One punch

Pick the date, then the event. All four are shown, and the ones that cannot belong to that day are greyed out — a check-in cannot follow another check-in, a break cannot end before it started. Hover a greyed one and it says so. Pick an available one and it tells you the window it may sit in (“Between 17:55–23:59”), starting your time field there.

A comment is required: a manager decides this, and “OUT 18:30” on its own tells them nothing.

Punched something at the wrong time

Under the form, the day’s own punches are offered as “Punched something at the wrong time?”. The classic case: you started a break, forgot to end it, and punched the end hours later — nothing is missing, one punch is simply wrong. Pick it, give the right time (and, if you punched the wrong kind of event entirely, the right event), and send it.

The wrong punch keeps counting until a manager approves the replacement — you cannot delete your own attendance, and until someone decides, your day is better off counted wrongly than not at all. On approval the old punch is retired and yours takes its place.

7Vacations — balance, requests, calendar

Your balance

Open Vacations → My balance. Your leave balance is counted in hours, not whole days — that way part-time and full-time colleagues are treated equally. The page shows it as days and hours against your own working day (e.g. “12d 2:30” at 8h/day).

• Available = Accrued − Used. Your yearly allowance accrues automatically, a little every day, spread evenly across the year. There is no year-end reset — unused balance simply carries over.
• By year-end — a projection of your balance on 31 December if you take no more leave.
• Statement — the full ledger of your balance: automatic accruals (marked Auto, hidden by default — toggle “Show auto accruals”), and deductions for each leave. Click a row to open the leave it belongs to.
• Year report — downloads a PDF statement of your last 12 months.
• Yearly limits — leave types capped per calendar year (sick leave, say) get a tile each: how much is left, how much of the limit you have used, and a link to those requests (approved · pending). No tiles means none of your types has a limit.

How the balance is calculated

Leave is earned per calendar day, not handed out per year. Every day you hold a position adds one slice of your yearly allowance to the balance:

• No vacation year. Nothing resets on 1 January or on your hire anniversary, and nothing expires on its own. Available is simply everything earned since your hire date minus everything taken, carried over for as long as you work here.
• Hours, shown as days. “3d 06:06” means 3 working days of 8:00 plus 6 h 06 min — 30:06 in total. The part after the “d” is the piece of the next day you have earned so far, not a time of day.
• 00:19 one night, 00:20 the next. Ledger rows are stored to a hundredth of an hour, so the daily slice rounds up on some nights and down on others. The engine always recomputes the exact total due since your hire date and credits only the difference, so rounding never adds up: multiplying a rounded row by 365 overstates the year, the ledger does not.
• By year-end is a forecast. Available plus what will still accrue until 31 December if you take no more leave — not a new allowance, not a reset, and not what a request is checked against (that is Available).
• Daily, not monthly. “1/12 of the allowance per month” and the daily slice agree over any full year; they differ only in how a partial month is treated, and the daily rule is the one that is exact when you start or leave mid-month.

Requesting leave

1. Click Request leave (on the Dashboard, or any Vacations page).
2. Pick the vacation type — each carries its own icon and colour, the same pair you see beside it in the calendar, the list and your time report. The chip next to it shows the approval path: TL → VM (team lead, then vacation manager), TL only, VM only, or Auto-approved.
3. Pick the From / To dates. For a single-day leave you can tick Only part of the day — shorter than a full work day and enter the duration (HH:MM, more than 0) — for when you need just a few hours. It is offered for every leave type, including unpaid and note-only ones. Where in the day those hours fall is optional — see Leave for part of the day below.
4. Add a comment for your reviewers (optional but helpful).
5. Watch the impact preview update live: which days in your range are working days (weekends and holidays are skipped automatically), the balance effect in hours, and your projected balance after this leave. A type with a yearly limit (sick leave, say) touches no balance, so instead you see Yearly limit and Left this year — what remains of it this calendar year before this request, counting your approved and still-pending leave of that type.
6. Click Submit request.

Flags

The preview may warn “This request will need manual approval” — e.g. the leave is longer than the usual limit, requested on short notice, would take your balance below zero, or exceeds the yearly limit for this type (Left this year turns red). You can still submit; it just always goes to a person for a decision. Where a deadline is shown on the request, nobody deciding by then means it is rejected automatically — a flagged request never slips through on its own. Some leave types are deliberately exempt from those timers: they carry no deadline and simply wait until someone decides. A “will be blocked” flag means the request can’t be submitted as-is — adjust the dates.

A leave that runs across New Year counts towards each year's limit separately, by the days that fall in it.

Going below zero is possible: with your manager’s approval you can borrow against leave you haven’t accrued yet — your balance simply goes negative and future accruals fill it back up.

Leave for part of the day

A doctor’s appointment, an hour for the bank, a sick morning: request a single day, tick Only part of the day and type how long, e.g. 02:00. Those hours — not a whole working day — are what the leave takes from your balance or your yearly limit. They also count towards your daily norm, whether the type is paid or unpaid: with 2 hours of leave on an 8-hour day, 6 hours of work close the day. Only a Note only type (an informational mark such as INFO) never reduces the norm — neither for a few hours nor for a whole day.

Under the duration, Part of the day — optional says where the hours sit:

“Your working hours” are your office’s hours for that day — or, if you work in shifts, that day’s shift (with no shift that day, the leave is counted but not drawn). A leave for part of a day keeps your shift: the day still asks for the shift’s hours minus the leave. A full-day leave frees the day: its shift stays on your schedule marked ON LEAVE and its hours are what the leave covers (a note-only leave or overtime compensation leaves the shift as it was). The form reminds you: Placed within your working hours; the middle of the day is approximate. Leave types that add hours to your balance instead of taking them (overtime compensation) keep the duration but don’t offer a part of the day.

Once placed, the leave shows up as a hatched band in the leave type’s colour over the Today bar on the Dashboard, the week table under it, and the per-day graph in your Time report. Hover it for the time, the type and your comment — “10:00–12:00 Sick leave · dentist”. If you also worked during those hours, nothing is wrong: the band is only a picture of where the leave sits, and your worked hours and totals are counted exactly as before. Open the request and its Working hours row reads, for example, 2h · in the middle of the work day.

The request itself shows the length and the part of the day in its Working hours row. A leave type that takes nothing from your balance reads No balance change.

After you submit

Track your requests in Vacations → Entries. Each row carries a status chip:

Chip	Meaning
TL	Waiting for your team lead.
VM	Waiting for the vacation manager.
APPROVED	Approved — enjoy!
REJECTED	Declined — open it to read the reason.

Open a request to see the Approval journey — who has signed off, who is next, and any comments. You get a notification at every step (approved, rejected, activated).

• Changed your mind?Cancel leave withdraws your request at any stage; any reserved balance is released.
• Need to fix dates? You can edit your own request while it hasn’t been approved yet. After approval, ask your manager.
• Type may be adjusted: the approver can grant a different leave type than requested (you’ll see “asked: …” next to it) — for example converting unpaid leave to paid.

Team calendar

8Access

Access lists the company systems you can use — with the login the admins put on file for you — and lets you ask for new ones.

Requesting access

1. Click Request access.
2. Pick the system from the catalogue (or type a new name if it isn’t listed yet).
3. Write a short justification — the person approving reads exactly this.
4. Submit. The request goes to the administrators and the system’s owner.

Tracking your requests

Track it in My requests:

Status	Meaning
Pending	Awaiting review — you can still Cancel.
Approved	Approved; your account is being set up.
Granted	Done — the system appears in “My access” with your login.
Denied	Declined — the note explains why.
Revoked	Access was removed (e.g. no longer needed). Stays listed so you know.

9Equipment

Equipment shows every company asset assigned to you — laptop, monitor, phone — with serial numbers and since when you hold it.

• Request equipment — pick the type of equipment and explain what you need it for. Found it in a shop? Use Add link for each product page — give it a short name (“EcoFlow Delta 2”) instead of pasting long addresses into the text. The asset desk reviews it; once approved, a unit is prepared for you.
• My requests — click a request to read it in full, with its links and the desk’s decision.
• Return — ask the desk to take an item back. Keep the item until they confirm — it stays your responsibility until then.
• Retire — report an item broken, lost or stolen. Describe what happened; the desk reviews and retires the unit. This is permanent.

Every action lands in My requests with a status — Pending → Approved → Fulfilled (or Denied). While it’s pending you can Cancel. Items you’ve returned or retired move to History.

10My teams

11Notifications and help

Your inbox and preferences

Help & guides

Help & guides in the sidebar has two parts:

• HR.Click user guides — this guide, the two browser-extension guides and the face-terminal guide for everyone, plus the guide for each role you hold (team lead, vacation manager and so on). Each opens on the guides site; All guides on docs.hr.click lists the rest.
• Your company’s guides — PDFs your own company shares, such as its leave rules or how working time is counted. Each card shows the cover page; a guide available in several languages is listed once, in yours, with the other languages under Also in. The My language / All languages switch shows every version at once. They open in a new tab and are visible only inside your company.

Where a company guide covers a screen, that screen links to it too — e.g. How your balance is calculated and the leave request form show a Company guide link.

12Settings — profile, security & privacy

The Profile page

Under the Vacation figures, Yearly limits · 2026 shows one tile per leave type with a yearly cap: the type, its LIMIT (an OFFICE chip means your office set its own), what is left in green — red 0 days left once the cap is reached — a progress bar, and “3 days of 5 days used” (“· limit reached” at the cap). Approved and pending requests both count. Only types with a limit appear; with none, the block is not shown.

Two Details buttons open more without leaving the page — each loads only when you open it:

• Vacation → Details — this year's leave requests, newest first: dates, type, days, comment and status (APPROVED, PENDING, PENDING · FLAGGED; rejected ones are dimmed). The line on the right sums it up — “2026 · 9 REQUESTS · 12 DAYS APPROVED”. Click a row to open the request.
• Time & attendance → Details — the current month: a summary strip (the dates so far, worked days out of scheduled, average per day, balance, and pending self-reports if you have any) and the per-day breakdown you know from the time report. OPEN IN TIME REPORT ↗ takes you to the full report.

Add ?details=1 to the address (/profile?details=1) to open both at once — handy as a bookmark.

Settings → Profile

Upload a photo, edit your name, phone and birthday, and pick your interface language (applies immediately) and theme (Auto / Light / Dark — per device). Your e-mail is managed by the administrators — ask them if it needs changing. Two more things live here:

• Track my work time — when on, you check in and get the time dashboard; when off, you skip time tracking altogether and land on My workplace instead (sections 3 and 6 stop applying).
• Browser extension — Install extension takes you to the Chrome Web Store listing. Shown on desktop Chrome only.

Security

• Password — click Generate a new password: you receive a one-time link by e-mail to set a new one. For safety this also signs out your other devices.
• Passkeys & security keys — register a passkey (fingerprint / face / hardware key) to sign in without a password. You can revoke them here any time.
• Signed-in devices — every browser session on your account, with the current one marked. Sign out other devices if you left yourself signed in somewhere.

Privacy (GDPR)

• Export my data — download everything HR.Click stores about you.
• Withdraw biometric consent — removes your face profile from the check-in terminals. You can re-enrol later at a terminal if you change your mind.
• Request account deletion — starts the formal erasure process with your administrators.
• Accepted consents — every consent you have signed (e.g. the biometric consent from terminal enrolment), viewable in full.

13Common questions

HR.Click — Employee Web Guide · v1.3 · October 2026. Product screens shown with sample data; names of persons are fictitious examples.