5Your shifts

If your company schedules you in shifts, a Shifts item appears in your sidebar (office-schedule employees don’t have it). It is your read-only schedule:

• This week — hours worked against the week’s target, your next shift, and how many days you are scheduled.
• My shifts — your shifts soonest-first, each with the date, start–end times (shown in office-local time), the location, and a status: SCHEDULED (upcoming), IN PROGRESS (live now) or DONE.
• What a shift asks of you — the times you see are the window; if the shift includes an unpaid break, the hours it actually requires are the window minus that break. A 10:00–18:30 shift with a 30-minute break asks for 08:00, so punching your lunch leaves you exactly on target rather than short. Your day in Time report is measured against that figure.
• You’ll get a notification when your schedule is published or a shift changes. If something looks wrong, talk to your manager — shifts are planned by them.

6Your time report

Your worked hours come from your check-ins — at the face terminal (including its phone-and-QR fallback) and, if your company has enabled it, from the HR.Click browser extension or right on the Dashboard itself (see below). Where none of those is enabled, the web app is read-only here: you just log missing hours for confirmation. Open Time report to see any period (use the month arrows or pick custom dates):

• The stat row — Worked (ticks live while you’re on the clock), In office and Remote (how your worked time splits, with % shares), Overtime, Extra (time before your shift), Break (daily average) and Vacation days used in the period.
• Overtime is the signed balance over the closed days only, printed underneath as “worked X of Y working hours”. A day counts once it is finished — today joins in as soon as you check out. A day you are still working, and the days ahead of you, are left out — otherwise every period you are standing in the middle of would read as a shortfall. Days you spent on leave are out of the target too, so leave never turns into a debt. Green means you are ahead of the norm for those days, red means behind.
• Per-day table — one row per day: a small graph of the day, time BS (before shift), IS (in shift), AS (after shift), break, and the day total. Day tags: R remote day, L late arrival, · special day (holiday / short day). A day fully on leave appears as its own labelled row (e.g. “Annual leave”) — click it to open the leave. The bottom row sums every column.
• Export — Export CSV / PDF / XLSX download your personal report for the selected period: per-day worked, office/remote split, breaks, overtime and totals, counted exactly the way the page counts them. Handy for invoicing or your own records.

Forgot to punch? Log time

Log time is where you fix your own record. It opens on two tabs, because forgetting one punch and never punching at all are different problems:

• One punch — you checked in but forgot to check out, forgot to end a break, or punched something at the wrong time. Use this whenever the day already has punches in it.
• A whole day — you worked a day the system knows nothing about. Enter the from–to interval, an optional break, and whether you worked from the office.

Either way the time is submitted for confirmation: it appears hatched in “Your logged time awaiting confirmation” and does not count towards your totals until a manager approves it. While it is pending you can Withdraw it.

One punch

Pick the date, then the event. All four are shown, and the ones that cannot belong to that day are greyed out — a check-in cannot follow another check-in, a break cannot end before it started. Hover a greyed one and it says so. Pick an available one and it tells you the window it may sit in (“Between 17:55–23:59”), starting your time field there.

A comment is required: a manager decides this, and “OUT 18:30” on its own tells them nothing.

Punched something at the wrong time

Under the form, the day’s own punches are offered as “Punched something at the wrong time?”. The classic case: you started a break, forgot to end it, and punched the end hours later — nothing is missing, one punch is simply wrong. Pick it, give the right time (and, if you punched the wrong kind of event entirely, the right event), and send it.

The wrong punch keeps counting until a manager approves the replacement — you cannot delete your own attendance, and until someone decides, your day is better off counted wrongly than not at all. On approval the old punch is retired and yours takes its place.

7Vacations — balance, requests, calendar

Your balance

Open Vacations → My balance. Your leave balance is counted in hours, not whole days — that way part-time and full-time colleagues are treated equally. The page shows it as days and hours against your own working day (e.g. “12d 2:30” at 8h/day).

• Available = Accrued − Used. Your yearly allowance accrues automatically, a little every day, spread evenly across the year. There is no year-end reset — unused balance simply carries over.
• By year-end — a projection of your balance on 31 December if you take no more leave.
• Statement — the full ledger of your balance: automatic accruals (marked Auto, hidden by default — toggle “Show auto accruals”), and deductions for each leave. Click a row to open the leave it belongs to.
• Year report — downloads a PDF statement of your last 12 months.

Requesting leave

1. Click Request leave (on the Dashboard, or any Vacations page).
2. Pick the vacation type — each carries its own icon and colour, the same pair you see beside it in the calendar, the list and your time report. The chip next to it shows the approval path: TL → VM (team lead, then vacation manager), TL only, VM only, or Auto-approved.
3. Pick the From / To dates. For a single-day leave you can tick Only part of the day and enter the duration (HH:MM) — for when you need just a few hours. It is offered for every leave type, including unpaid and purely informational ones.
4. Add a comment for your reviewers (optional but helpful).
5. Watch the impact preview update live: which days in your range are working days (weekends and holidays are skipped automatically), the balance effect in hours, and your projected balance after this leave.
6. Click Submit request.

Flags

The preview may warn “This request will need manual approval” — e.g. the leave is longer than the usual limit, requested on short notice, or would take your balance below zero. You can still submit; it just always goes to a person for a decision. Where a deadline is shown on the request, nobody deciding by then means it is rejected automatically — a flagged request never slips through on its own. Some leave types are deliberately exempt from those timers: they carry no deadline and simply wait until someone decides. A “will be blocked” flag means the request can’t be submitted as-is — adjust the dates.

Going below zero is possible: with your manager’s approval you can borrow against leave you haven’t accrued yet — your balance simply goes negative and future accruals fill it back up.

After you submit

Track your requests in Vacations → Entries. Each row carries a status chip:

Chip	Meaning
TL	Waiting for your team lead.
VM	Waiting for the vacation manager.
APPROVED	Approved — enjoy!
REJECTED	Declined — open it to read the reason.

Open a request to see the Approval journey — who has signed off, who is next, and any comments. You get a notification at every step (approved, rejected, activated).

• Changed your mind?Cancel leave withdraws your request at any stage; any reserved balance is released.
• Need to fix dates? You can edit your own request while it hasn’t been approved yet. After approval, ask your manager.
• Type may be adjusted: the approver can grant a different leave type than requested (you’ll see “asked: …” next to it) — for example converting unpaid leave to paid.

Team calendar

8Access

Access lists the company systems you can use — with the login the admins put on file for you — and lets you ask for new ones.

Requesting access

1. Click Request access.
2. Pick the system from the catalogue (or type a new name if it isn’t listed yet).
3. Write a short justification — the person approving reads exactly this.
4. Submit. The request goes to the administrators and the system’s owner.

Track it in My requests:

Status	Meaning
Pending	Awaiting review — you can still Cancel.
Approved	Approved; your account is being set up.
Granted	Done — the system appears in “My access” with your login.
Denied	Declined — the note explains why.
Revoked	Access was removed (e.g. no longer needed). Stays listed so you know.

9Equipment

Equipment shows every company asset assigned to you — laptop, monitor, phone — with serial numbers and since when you hold it.

• Request equipment — pick the type of equipment and explain what you need it for. The asset desk reviews it; once approved, a unit is prepared for you.
• Return — ask the desk to take an item back. Keep the item until they confirm — it stays your responsibility until then.
• Retire — report an item broken, lost or stolen. Describe what happened; the desk reviews and retires the unit. This is permanent.

Every action lands in My requests with a status — Pending → Approved → Fulfilled (or Denied). While it’s pending you can Cancel. Items you’ve returned or retired move to History.

10My teams

11Notifications

12Settings — profile, security & privacy

Profile

Upload a photo, edit your name, phone and birthday, and pick your interface language (applies immediately) and theme (Auto / Light / Dark — per device). Your e-mail is managed by the administrators — ask them if it needs changing. Two more things live here:

• Track my work time — when on, you check in and get the time dashboard; when off, you skip time tracking altogether and land on My workplace instead (sections 3 and 6 stop applying).
• Browser extension — Install extension takes you to the Chrome Web Store listing. Shown on desktop Chrome only.

Security

• Password — click Generate a new password: you receive a one-time link by e-mail to set a new one. For safety this also signs out your other devices.
• Passkeys & security keys — register a passkey (fingerprint / face / hardware key) to sign in without a password. You can revoke them here any time.
• Signed-in devices — every browser session on your account, with the current one marked. Sign out other devices if you left yourself signed in somewhere.

Privacy (GDPR)

• Export my data — download everything HR.Click stores about you.
• Withdraw biometric consent — removes your face profile from the check-in terminals. You can re-enrol later at a terminal if you change your mind.
• Request account deletion — starts the formal erasure process with your administrators.
• Accepted consents — every consent you have signed (e.g. the biometric consent from terminal enrolment), viewable in full.

13Common questions

HR.Click — Employee Web Guide · v1.2 · September 2026. Product screens shown with sample data; names of persons are fictitious examples.